How do I record an expense that is not a supplier bill?

Use an Expense. Click + New and choose Expense under *Spend*. Expenses cover costs with no formal supplier invoice, such as fuel, travel or small cash purchases.

Choose the expense account, the amount, the date and the account the money came from. Attach a photograph of the receipt if you have one.

Use a Bill instead when a supplier has issued an invoice and you owe them for a period. Use an Expense when the money has already gone and nothing is outstanding.

Expenses appear in your profit and loss under the account you selected, so choosing the right account keeps reporting meaningful.

Try it in the live demo: Record an expense

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